Chapter Tools

Chapter Reporting System

Chapter reports are due on the 10th of each month, 8 months per year.

Access reports at

This page contains resources for chapters.


Membership ReportsMembership Reports

Member/Pledge ManualsReferences for actives and pledges

  •  Handbook for Members

    October 2012 Edition. This manual provides standards, guidelines, and tips for the workings of every level of the fraternity. The handbook also serves a resource for information regarding resources available to your chapter or alumni association.
  •  The Archi Pledge

    Alpha Rho Chi's official pledge manual. As an educational tool, it explains the operations of Alpha Rho Chi, illustrates traditions and symbols of the fraternity, and presents a concise history of the entire fraternity.

Policies for ChaptersPolicy documentation applying to active chapters

  •  Advisors

    Each chapter and colony must maintain an advisor of record at all times.
  •  Policies on Suspended Actives

    Policy on the powers of chapters to suspend active members, reporting of suspensions, and administration by the Grand Council. Adopted July 2011.

Risk ManagementRisk management information

  •  Accident/Incident Occurance Form

    Microsoft Word form to record key details of an accident or incident.
  •  APX Risk Management Policies

    Adopted February 2012, amended November 2015. Policy document includes Alcohol and Drugs Policy, Anti-Hazing Policy, Automobiles and Transportation Policy, Members Personal Property Policy, Contractual Agreements & Additional Insured Policy, Sexual Harassment, Abuse, or Misconduct Policy among other policies.

RecruitmentGuidance and tools for chapter recruitment

Convention ToolsDocumentation and resources for Convention business

  •  Convention Minutes

    Links to minutes from prior National Conventions
  •  Guide to the APX Convention

    An informal overview of the operations of Convention business sessions, including credentials, Convention officers, and the handling of motions.
  •  Convention Standing Rules

    An example of standing rules for the national convention. Note: Each Convention adopts its own set of standing rules at the beginning of its business session. Those rules may differ from this example.
  •  Convention Credentials Example

    Sample of a delegate credentials for the APX National Convention. This sample is not valid for use by delegates.
  •  Robert’s Rules Tip Sheet

    A short guide to running meetings with Robert's Rules of Order. Applicable for chapter meetings as well as Convention business session, this guide includes tips on what to do in common situations.
  •  Convention Motion Form

    Blank Microsoft Word form for submitting motions to the Alpha Rho Chi National Convention.

AwardsInformation on national awards

  •  Awards Program

    Criteria, procedure, and schedule for each of Alpha Rho Chi Fraternity's national awards. Includes sample forms for submitting biographical information (Form A-100), award petitions (Form A-101), and other award nominations (Form A-102).

APX FoundationForms from the APX Foundation