Chapter Tools

This page contains resources for chapters. Chapter Reports are now submitted via MemberPlanet.

 

Membership ReportsMembership Reports

  •  2021-22 Monthly Chapter Report

    Chapters should complete this report on the ongoing status of the chapter at the end of every month, no later than the 5th of the following month. Reports are required for every month when a chapter is in session for more than 1 week.  
  •  2021-22 New Graduate Report

    Chapters should submit this form to report collegiate members who have graduated.

Finance Reports

  •  2021-22 Chapter Budget Submission Form

    In order to monitor chapter financial health, in addition to paying chapter dues, chapters are required to submit: 1) A proposed budget for each term (semester/quarter) at the same time as the term dues payment. 2) The actual (final) budget for the term (semester/quarter) within 10 business days of the term end. Budgets will be reviewed by Finance Coordinators and chapters may be contacted to follow up on any identified concerns.
  •  2021-22 Dues Payment (Semesters)

    Each chapter is responsible for collegiate dues from their members and submitting payment to the national fraternity. $65 per member is due October 15 and February 15 for chapters on semester term schedules. Suspended collegiate members and collegiate members studying abroad are exempt from collegiate dues payments, but must continue to be reported.
  •  2021-22 Dues Payment (Quarters)

    Each chapter is responsible for collegiate dues from their members and submitting payment to the national fraternity. $43.50 per member is due November 1, February 1 and May 1 for chapters on quarter term schedules. Suspended collegiate members and collegiate members studying abroad are exempt from collegiate dues payments, but must continue to be reported.
  •  Fall 2021 Pledge Fee Payment

    Potential new members (pledges) are required to pay a one-time $65 pledge fee, due immediately following the Pledging Ceremony. The chapter is responsible for collecting these fees and submitting the report and payment to the national fraternity. Note: This form is to be submitted by the Chapter, and not by any individual pledge.
  •  Fall 2021 New Initiate Report/Payment

    Chapters must submit this form to report newly initiated members. This report requires payment for a membership certificate and badge for each new initiate.

Member/Pledge ManualsReferences for actives and pledges

  •  The Archi Pledge

    Alpha Rho Chi's official pledge manual. As an educational tool, it explains the operations of Alpha Rho Chi, illustrates traditions and symbols of the fraternity, and presents a concise history of the entire fraternity.

Policies for ChaptersPolicy documentation applying to active chapters

  •  Advisors

    Each chapter and colony must maintain an advisor of record at all times.
  •  Policies on Suspended Actives

    Policy on the powers of chapters to suspend active members, reporting of suspensions, and administration by the Grand Council. Adopted July 2011.

Risk ManagementRisk management information

  •  Accident/Incident Occurance Form

    Microsoft Word form to record key details of an accident or incident.
  •  APX Risk Management Policies

    Adopted February 2012, amended November 2015. Policy document includes Alcohol and Drugs Policy, Anti-Hazing Policy, Automobiles and Transportation Policy, Members Personal Property Policy, Contractual Agreements & Additional Insured Policy, Sexual Harassment, Abuse, or Misconduct Policy among other policies.

RecruitmentGuidance and tools for chapter recruitment

Convention ToolsDocumentation and resources for Convention business

  •  Convention Minutes

    Links to minutes from prior National Conventions
  •  Guide to the APX Convention

    An informal overview of the operations of Convention business sessions, including credentials, Convention officers, and the handling of motions.
  •  Convention Standing Rules – Example

    An example of standing rules for the national convention. Note: Each Convention adopts its own set of standing rules at the beginning of its business session. Those rules may differ from this example.
  •  Convention Credentials Example

    Sample of a delegate credentials for the APX National Convention. This sample is not valid for use by delegates.
  •  Robert’s Rules Tip Sheet

    A short guide to running meetings with Robert's Rules of Order. Applicable for chapter meetings as well as Convention business session, this guide includes tips on what to do in common situations.
  •  Convention Motion Form

    Blank Microsoft Word form for submitting motions to the Alpha Rho Chi National Convention.

AwardsInformation on national awards

  •  Awards Program

    Criteria, procedure, and schedule for each of Alpha Rho Chi Fraternity's national awards. Includes sample forms for submitting biographical information (Form A-100), award petitions (Form A-101), and other award nominations (Form A-102).

APX FoundationForms from the APX Foundation