Convention Business

Convention Primer

Join us for a webinar on Monday March 16th, 2020 from 8 p.m. –  p.m. CT or on Thursday, March 19th, 2020 from 8 p.m. –  p.m. CT. These sessions will cover the basics of convention, including seating requirements, the schedule of business, Roberts Rules of Order, and more.

To participate in this slide-based presentation, you’ll need to join the video call by clicking the appropriate button below. When you join the call, you may have to wait to be admitted to the meeting.

This primer is highly recommended for convention delegates, candidates for convention office, and anyone who wishes to actively participate in discussion of the motions.

Join the 3/16 Meeting

Join the 3/19 Meeting

If you cannot make either of these meetings, please contact Josh Gavel at rd6@alpharhochi.org for more information.

How to Submit Convention Motions

Motions that don’t increase fees and don’t amend the Constitution, Bylaws, or Ritual may be made at any time, including from the floor of Convention. To submit a motion, please use the Convention Motion Form in MemberPlanet:
Submit a Motion

Per the Constitution and Bylaws, members must have at least 45 days to review all motions that increase fees or amend the Constitution, Bylaws, or Ritual. Therefore, the deadline to submit motions that require 45 days notice was Tuesday, February 11, 2020.

Motions will be posted here as they are received. Below are listed all the motions that were submitted in advance of the 45 day deadline.

Motions Submitted to the 73rd Convention

73-1

M. President, I move:

To amend the Article XVII of the national Bylaws by adding:

“Section 07: Distribution of Assets upon Dissolution

Should the Alpha Rho Chi Fraternity be dissolved for any reason, all debts shall be paid, all financial accounts shall be closed, and the remaining balance of all accounts combined and given to the Alpha Rho Chi Foundation (APXF) for use at the discretion of the Foundation Board of Directors.”

Please provide a brief explanation of the motion:

The Fraternity should have the same “Distribution of Funds” clause for the national budget that we require of all chapters and alumni associations.

Motion Submitted by: Brother Phil Buckberg, Worthy Grand Architect

Seconded By: (requires a second by a seated delegate)

 


73-2

M. President, I move:

to amend the ByLaws Article XVI Section 01 to replace:

“In case of a vacancy in the Grand Council caused by death, resignation or removal from office, other than that of the Worthy Grand Architect, the remaining members of the Grand Council shall appoint a member of the Fraternity to fill any such vacancy until the time of the next Regular Convention. In case of death, resignation or removal from office of the Worthy Grand Architect, he shall be replaced by the Worthy Grand Associate Architect.  The then vacated position of Worthy Grand Associate Architect shall be filled by appointment by the Grand Council.”

with:

“Section 01: In case of a vacancy in the Grand Council caused by death, resignation or removal from office, other than that of the Worthy Grand Architect, the remaining members of the Grand Council may appoint a member of the Fraternity to fill any such vacancy until a member of the Fraternity is elected to serve out the remainder of the original term, in accordance with Article VII of these ByLaws.

Section 02: In case of death, resignation or removal from office of the Worthy Grand Architect, he shall be replaced by the Worthy Grand Associate Architect.  If the position of WGAA is vacant, then the order of succession shall be: the WGE, WGS, WGI, and WGL. The then vacated position shall be filled by appointment by the Grand Council, in accordance with Section 01 of this article.

Section 03: All National Appointees shall serve one (1) year terms of office or any part thereof, from July 1st through June 30th of each year; at the conclusion of their term of office they may be re-appointed.

Section 04: Each officer and appointee of the Fraternity shall faithfully perform the duties of his respective office, and shall obey and observe all of the provisions of the Constitution and By-Laws of the Fraternity. At the termination of his term of office, he shall promptly deliver to his successor all documents and property of the Fraternity which are in his possession.”

Please provide a brief explanation of the motion:

The current Bylaws do not address how to fill the WGA position when the WGAA position is also vacant.  This amendment provides a proposed line of succession to cover this situation. It also clarifies the definition of a “term” to determine when a board member is eligible or not for reelection to the same position for consecutive terms.

Motion Submitted by: Brother Phil Buckberg, Worthy Grand Architect

Seconded By: (requires a second by a seated delegate)

 


73-3

M. President, I move:

To Amend the Constitution, Article IX, Section 01 to remove subsection (B) Non-Graduate and amend subsection (C) Alumni to read:

“Alumni members shall consist of members who were formerly Collegiate members of a chapter of the fraternity, and have separated from the chapter because of graduation, withdrawal from school, or transfer to another institution without joining a chapter there.”

Please provide a brief explanation of the motion:

The classification of “non-graduate” provides no value in describing a member of the fraternity.  Therefore, this motion proposes to remove “Non-Graduate”, and reclassify “Non-Graduate” members as “Alumni”.

Policy changes and implementation would include:

  • Change the classification of all current “non-graduate” members to “alumni.”
  • Identify current collegiate members who leave their current school without graduating, then transfer to another school where a chapter exists, and join the chapter there, as “Collegiate.”
  • Identify current collegiate members who leave their current school without graduating, and do not transfer to another chapter, as “Alumni.”
  • Identify current collegiate members who leave their chapter but remain in school as “suspended” until another change in status occurs, such as returning to “active” or moving from “Collegiate” to “Alumni” membership classification when they leave school, with or without graduating.”

Motion Submitted by: Brother Phil Buckberg, Worthy Grand Architect

Seconded By: (requires a second by a seated delegate)

 

Elections

The following Convention positions are up for election:

Convention President

  • Meagen Hall, Amenophis Chapter
    Nominated by Joshua Gavel (Amenophis Alumni Association)

 

Convention Secretary

  • Kyle Reid, Domitian Chapter
    Nominated by Maya Menashe (Domitian Chapter)

 

Nominations will be accepted by the Nominations Committee in advance of the Convention until Sunday, March 22nd, 2020. Nominations will also be accepted from the floor of the Convention in advance of the election.

Submit a Nomination

Questions? Email the Nominations Committee at nominations@alpharhochi.org.


The president will then appoint two additional officers:

Convention Sergeant-at-Arms

 

Convention Parliamentarian


The following Grand Council positions are also up for election:

Worthy Grand Associate Architect| 2020-2023

  • No nominations have been received for Worthy Grand Associate Architect

 

Worthy Grand Scribe | 2020-2023

  • No nominations have been received for Worthy Grand Scribe

 

Worthy Grand Inspector | 2020-2023

  • No nominations have been received for Worthy Grand Inspector

 

The duties and responsibilities of each position are described in detail in the National By-Laws. Please refer to this document for more information.

Nominations will be accepted by the Nominations Committee in advance of the Convention until Sunday, March 22nd, 2020. Nominations will also be accepted from the floor of the Convention in advance of the election.

Submit a Nomination

Questions? Email the Nominations Committee at nominations@alpharhochi.org.


These following Grand Council positions will be elected at the completion of their term:

  • Worthy Grand Architect | Phil Buckberg, 2018-2021
  • Worthy Grand Estimator |Brice Ohl, 2019-2022
  • Worthy Grand Lecturer | John Conway, 2019-2022

The Grand Advisor is not elected but is appointed to serve a term matching the Worthy Grand Architect.


Delegate Information

Below are notes and tools for members serving as a Convention delegate.

Appropriate Dress

Business dress is required for all persons attending the business sessions. Jeans, sweatshirts, athletic shoes, torn clothing, and low cut/revealing articles are not acceptable. Please be respectful and ask a Grand Council officer or appointee if you are unsure.

Business dress is not to be confused with business casual. Men should consider wearing a shirt and tie, but jackets are not strictly required; women may wear a dress or dress pants/skirt and a blouse/sweater . The meeting room may be cold, so consider bringing a sweater or a business-appropriate jacket.

Attendance

The delegate is expected to attend all business sessions. Failure to arrive to business sessions on time may result in the not being seated and forfeiture of the delegate’s vote.

Credentials

Chapters and Alumni Associations should use the Convention Credentials Checklist to help ensure their good standing and that their delegates are properly credentialed with the Credentials Committee. This document includes instructions and deadlines for submitting reports to the Convention. It can be found below, along with other resources.

Convention Reports and Petition Packages

Reports and Petitions are listed here. If a page can not be found, that report has not yet been filed: please submit it or contact wgs@alpharhochi.org.

Petition Packages

N/A

National Reports

APX Foundation
Nominations Committee
Grand Council
GC Report, Appendix A: Budget Vs Actuals FY2018
GC Report, Appendix B: Budget Vs Actuals FY2019
GC Report, Appendix C: 5-year Financial Comparison
GC Report, Appendix D: Bank of America Online Banking Accounts Overview
Audit Committee (submitted at the convention)

Chapter Reports

Agamedes Chapter
Amenophis Chapter
Andronicus Chapter
Anthemios Chapter
Apollodorus Chapter
Callimachus Chapter
Cleisthenes Chapter
Cossutius Chapter
Daedalus Chapter
Demetrios Chapter
Dinocrates Chapter
Domitian Chapter
Hadrian Chapter
Hemiunu Chapter
Hippodamus Chapter
Iktinos Chapter
Isidorus Chapter
Metagenes Chapter
Mnesicles Chapter
Nicon Chapter
Numisius Chapter
Olynthius Chapter
Philon Chapter
Polyidus Chapter
Pytheos Chapter
Rabirius Chapter
Satyros Chapter
Senenmut Chapter
Seshait Chapter
Severus Chapter
Sostratus Chapter
Theodorus Chapter
Vitruvius Chapter

Alumni Association Reports

Amenophis Alumni Association
Andronicus Alumni Association
Anthemios Alumni Association
Apollodorus Alumni Association
Callimachus Alumni Association
Cleisthenes Alumni Association
Daedalus Alumni Association
Demetrios Alumni Association
Domitian Alumni Association
Hemiunu Alumni Association
Hippodamus Alumni Association
Iktinos Alumni Association
Metagenes Alumni Association
Mnesicles Alumni Association
Olynthius Alumni Association
Rabirius Alumni Association
Satyros Alumni Association
Senenmut Alumni Association
Seshait Alumni Association
Sostratus Alumni Association
Vitruvius Alumni Association

Convention ToolsDocumentation and resources for Convention business

  •  Convention Minutes

    Links to minutes from prior National Conventions
  •  Guide to the APX Convention

    An informal overview of the operations of Convention business sessions, including credentials, Convention officers, and the handling of motions.
  •  Convention Standing Rules

    An example of standing rules for the national convention. Note: Each Convention adopts its own set of standing rules at the beginning of its business session. Those rules may differ from this example.
  •  Convention Credentials Example

    Sample of a delegate credentials for the APX National Convention. This sample is not valid for use by delegates.
  •  Robert’s Rules Tip Sheet

    A short guide to running meetings with Robert's Rules of Order. Applicable for chapter meetings as well as Convention business session, this guide includes tips on what to do in common situations.
  •  Convention Motion Form

    Blank Microsoft Word form for submitting motions to the Alpha Rho Chi National Convention.

Governing DocumentsNational Constitution and Bylaws

Back to Convention Page