Convention Business

How to Submit Convention Motions

Motions that don’t increase fees and don’t amend the Constitution, Bylaws, or Ritual may be made at any time, including from the floor of Convention. To submit a motion, please use the Convention Motion Form in MemberPlanet:
Submit a Motion

Per our Constitution and Bylaws, members must have at least 60 days to review all motions that increase fees or amend the Constitution, Bylaws, or Ritual. Therefore, the deadline to submit motions that require 60 days notice was Sunday, January 20, 2019.

Motions will be posted here as they are received. Below are listed all the motions that were submitted in time to serve 60 days notice, as well as any other submitted motions that do not require 60 days advance notice.

Motions Submitted to the 72nd Convention

At least one submitted motion concerns the esoteric work of this Fraternity and is not shown on this page. In order to view all the proposed business, members must contact their chapter or alumni association to request the password, then click this button.

Esoteric Business

 


72-1

M. President, I move that:
The annual Alumni Association fee is increased from the current $100.00 fee per year to a proposed $300.00 fee per year.

Please provide a brief explanation of the motion:
There has not been an increase in the Alumni Association fee for over twenty years. This comes despite the increased cost of operations and a rapidly expanding alumni base. Operational and fraternity expenses such as insurance policies, Memberplanet database, and tax consultants are only a few line items that directly serve these Alumni Associations. In addition, Alumni Summits will provide travel and lodging stipend again for Alumni Association representatives. The Alumni Director team and Grand Council request this motion to continue such programming and provide resources for our thriving alumni leaders and membership.

Motion Submitted by:
Brother Hao Phung, Worthy Grand Associate Architect

Seconded By:
(requires a second by a seated delegate)

 


72-2

M. President, I move that:
we amend the National Constitution, Article IX, Section 01 “Classes of Membership”, subsection (F) “Master Architect” to replace the word “brothers” with “members.”

Please provide a brief explanation of the motion:
The term “brother” is not defined anywhere else in the Constitution or By-laws. This change will make this section consistent with terminology in other documents. In addition, the term “member” is gender-neutral, whereas brother may be interpreted as gender-specific, creating unnecessary misunderstanding.

Motion Submitted by:
Brother Phil Buckberg, Worthy Grand Architect

Seconded By:
(requires a second by a seated delegate)

 


72-3

M. President, I move that:
we amend the National Constitution, Article X, Section 01 to require forty-five (45) days reasonable notice of any proposed amendment, instead of the current requirement for 60 days notice.

Please provide a brief explanation of the motion:
Currently, the earliest date we are allowed to formally announce convention, 60 days in advance, is also the deadline to submit motions that increase dues or amend the Constitution, By-laws, or Ritual. This creates confusion that does not serve the fraternity well. For example, when Convention is scheduled for late March, the deadline to submit these motions falls during most schools’ winter break. It also creates a situation in which the formal notice to members about convention comes at the same time as the notice that the deadline has passed to submit these motions. Because of Illinois incorporation law, we can’t announce convention any earlier than 60 days out. Therefore, I propose to move the deadline for these motions closer to convention.

Motion Submitted by:
Brother Phil Buckberg, Worthy Grand Architect

Seconded By:
(requires a second by a seated delegate)

 


72-4

M. President, I move that:
we amend the National By-laws Article XXVIII, Section 01 to require forty-five (45) days reasonable notice of any proposed amendment, alteration, or addition to the Fraternity’s Ritual, instead of the current requirement for 60 days notice.

Please provide a brief explanation of the motion:
Currently, the earliest date we are allowed to formally announce convention, 60 days in advance, is also the deadline to submit motions that increase dues or amend the Constitution, By-laws, or Ritual. This creates confusion that does not serve the fraternity well. For example, when Convention is scheduled for late March, the deadline to submit these motions falls during most schools’ winter break. It also creates a situation in which the formal notice to members about convention comes at the same time as the notice that the deadline has passed to submit these motions. Because of Illinois incorporation law, we can’t announce convention any earlier than 60 days out. Therefore, I propose to move the deadline for these motions closer to convention.

Motion Submitted by:
Brother Phil Buckberg, Worthy Grand Architect

Seconded By:
(requires a second by a seated delegate)

 


72-5

M. President, I move that:
we amend the National By-laws Article XVII, Section 03 to require forty-five (45) days reasonable notice of any proposed increase in member dues or fees instead of the current requirement for 60 days notice.

Please provide a brief explanation of the motion:
Currently, the earliest date we are allowed to formally announce convention, 60 days in advance, is also the deadline to submit motions that increase dues or amend the Constitution, By-laws, or Ritual. This creates confusion that does not serve the fraternity well. For example, when Convention is scheduled for late March, the deadline to submit these motions falls during most schools’ winter break. It also creates a situation in which the formal notice to members about convention comes at the same time as the notice that the deadline has passed to submit these motions. Because of Illinois incorporation law, we can’t announce convention any earlier than 60 days out. Therefore, I propose to move the deadline for these motions closer to the convention.

Motion Submitted by:
Brother Phil Buckberg, Worthy Grand Architect

Seconded By:
(requires a second by a seated delegate)

 


72-6

M. President, I move that:
Article XIX, Section 03:

Petitions for affiliation of an Alumni Association… must bear the signatures of five (5) Alumni, Non-Graduate, Faculty and/or Honorary members of a Chapter,

to read as follows:

Petitions for affiliation of an Alumni Association… must bear the signatures of ten (10) Alumni, Non-Graduate, Faculty and/or Honorary members of a Chapter,

Please provide a brief explanation of the motion:
With most states requiring incorporations to have a minimum of three (3) board members, the Alumni Directors team recommends more than 50% of the association to represent the association voting membership. Furthermore, the Alumni Directors team have observed that a successful association have more support than just it’s board members to thrive with their mission and objectives. Additionally, recent Alumni Association suspensions have resulted from the lack of involvement from their members and/or governing board.

Motion Submitted by:
Brother Hao Phung, Worthy Grand Associate Architect

Seconded By:
(requires a second by a seated delegate)

 


Elections

The following Convention positions are up for election, and their nominees are listed:

  • Convention President
  • Convention Secretary

The president will then appoint two additional officers:

  • Convention Sergeant-at-Arms
  • Convention Parliamentarian

The following Grand Council positions are up for election:

  • Worthy Grand Scribe (2019-2020) (one-year to complete the current term)
  • Worthy Grand Estimator (2019-2022)
  • Worthy Grand Lecturer (2019-2022)

The remaining positions will be elected at the completion of their term:

  • Worthy Grand Architect (2018-2021)
  • Worthy Grand Associate Architect (2017-2020)
  • Worthy Grand Inspector (2017-2020)

The duties and responsibilities of each position are described in detail in the National By-Laws. Please refer to this document for more information. Please email nominations@alpharhochi.org with nominations and with any questions.

Delegate Information

Here are notes and tools for members serving as a Convention delegate.

Appropriate Dress

Business dress is required. Jeans, sweatshirts, athletic shoes, torn clothing, and low cut/revealing articles are not acceptable. Please be respectful and ask if you are unsure. Business dress is not to be confused with business casual. Men should consider wearing a shirt and tie, but jackets are not strictly required; women should wear nice pants and a blouse/sweater. The meeting room may be cold, so consider bringing a sweater or a nice jacket.

Attendance

The delegate is expected to attend Robert’s Rules primer on Thursday at 4 pm, to attend all business sessions, and to be attentive and on time.

Credentials

Chapters and Alumni Associations should use the Convention Credentials Checklist to help ensure their good standing and that their delegates are properly credentialed with the Credentials Committee. This document includes instructions and deadlines for submitting reports to the Convention. It can be found below, along with other resources.

Convention Reports and Petition Packages

Reports and Petitions are listed here. If a page can not be found, that report has not yet been filed: please submit it or contact webmaster@alpharhochi.org.

Petition Packages

Severus alumni members have submitted a petition to establish the Severus Alumni Association.
Severus Alumni Association Petition

National Reports

APX Foundation
Nominations Committee
Grand Council
Audit Committee (submitted at the convention)
ESOTERIC DOCUMENT

Chapter Reports

Alumni Association Reports

Convention ToolsDocumentation and resources for Convention business

  •  Convention Minutes

    Links to minutes from prior National Conventions
  •  Guide to the APX Convention

    An informal overview of the operations of Convention business sessions, including credentials, Convention officers, and the handling of motions.
  •  Convention Standing Rules

    An example of standing rules for the national convention. Note: Each Convention adopts its own set of standing rules at the beginning of its business session. Those rules may differ from this example.
  •  Convention Credentials Example

    Sample of a delegate credentials for the APX National Convention. This sample is not valid for use by delegates.
  •  Robert’s Rules Tip Sheet

    A short guide to running meetings with Robert's Rules of Order. Applicable for chapter meetings as well as Convention business session, this guide includes tips on what to do in common situations.
  •  Convention Motion Form

    Blank Microsoft Word form for submitting motions to the Alpha Rho Chi National Convention.

Governing DocumentsNational Constitution and Bylaws

Back to Convention Page