Grand Council Tools

Tools for Grand Council members and national appointees.

Payment and ReimbursementExpense reports and general credit card payments

  •  Reimbursement Policy

    Detailed standards for approval and reimbursement of expenses made on the fraternity's behalf.
  •  E-4 Reimbursement Form

    Form for submitting reimbursable expenses to the WGE. Please review the reimbursement policy above before completing this form.

Replacement Badges and CertificatesForms for ordering replacement badges or certificates

Risk ManagementRisk management information

  •  Accident/Incident Occurance Form

    Microsoft Word form to record key details of an accident or incident.
  •  APX Risk Management Policies

    Adopted February 2012, amended November 2015. Policy document includes Alcohol and Drugs Policy, Anti-Hazing Policy, Automobiles and Transportation Policy, Members Personal Property Policy, Contractual Agreements & Additional Insured Policy, Sexual Harassment, Abuse, or Misconduct Policy among other policies.

Convention ToolsDocumentation and resources for Convention business

  •  Convention Minutes

    Links to minutes from prior National Conventions
  •  Guide to the APX Convention

    An informal overview of the operations of Convention business sessions, including credentials, Convention officers, and the handling of motions.
  •  Convention Standing Rules – Example

    An example of standing rules for the national convention. Note: Each Convention adopts its own set of standing rules at the beginning of its business session. Those rules may differ from this example.
  •  Convention Credentials Example

    Sample of a delegate credentials for the APX National Convention. This sample is not valid for use by delegates.
  •  Robert’s Rules Tip Sheet

    A short guide to running meetings with Robert's Rules of Order. Applicable for chapter meetings as well as Convention business session, this guide includes tips on what to do in common situations.
  •  Convention Motion Form

    Blank Microsoft Word form for submitting motions to the Alpha Rho Chi National Convention.

Site AdministrationLinks for administrators of

MinutesMinutes from Grand Council meetings and past National Conventions