Convention Business

Convention Primer

Join us for a webinar on Sunday Mar 3rd, 2019 from 5pm–6pm CT. This session will cover the basics of convention, including seating requirements, the schedule of business, Roberts Rules of Order, and more. To participate in this slide-based presentation, you’ll need to join the video call by following the button below. When you join the call, you may have to wait to be admitted to the meeting.

This is highly recommended for convention delegates, candidates for convention office, and anyone who wishes to actively participate in discussion of the motions. Please test out this link before the meeting, so that you can make sure to update the software and check that everything’s working.

Join the Meeting

If you cannot make this meeting, please contact advisors@alpharhochi.org for more information.

How to Submit Convention Motions

Motions that don’t increase fees and don’t amend the Constitution, Bylaws, or Ritual may be made at any time, including from the floor of Convention. To submit a motion, please use the Convention Motion Form in MemberPlanet:
Submit a Motion

Per our Constitution and Bylaws, members must have at least 60 days to review all motions that increase fees or amend the Constitution, Bylaws, or Ritual. Therefore, the deadline to submit motions that require 60 days notice was Sunday, January 20, 2019.

Motions will be posted here as they are received. Below are listed all the motions that were submitted in time to serve 60 days notice, as well as any other submitted motions that do not require 60 days advance notice.

Motions Submitted to the 72nd Convention

At least one submitted motion concerns the esoteric work of this Fraternity and is not shown on this page. In order to view all the proposed business, members must contact their chapter or alumni association to request the password, then click this button.

Esoteric Business

 


72-1

M. President, I move that:
The annual Alumni Association fee is increased from the current $100.00 fee per year to a proposed $300.00 fee per year.

Please provide a brief explanation of the motion:
There has not been an increase in the Alumni Association fee for over twenty years. This comes despite the increased cost of operations and a rapidly expanding alumni base. Operational and fraternity expenses such as insurance policies, Memberplanet database, and tax consultants are only a few line items that directly serve these Alumni Associations. In addition, Alumni Summits will provide travel and lodging stipend again for Alumni Association representatives. The Alumni Director team and Grand Council request this motion to continue such programming and provide resources for our thriving alumni leaders and membership.

Motion Submitted by:
Brother Hao Phung, Worthy Grand Associate Architect

Seconded By:
(requires a second by a seated delegate)

 


72-2

M. President, I move that:
we amend the National Constitution, Article IX, Section 01 “Classes of Membership”, subsection (F) “Master Architect” to replace the word “brothers” with “members.”

Please provide a brief explanation of the motion:
The term “brother” is not defined anywhere else in the Constitution or By-laws. This change will make this section consistent with terminology in other documents. In addition, the term “member” is gender-neutral, whereas brother may be interpreted as gender-specific, creating unnecessary misunderstanding.

Motion Submitted by:
Brother Phil Buckberg, Worthy Grand Architect

Seconded By:
(requires a second by a seated delegate)

 


72-3

M. President, I move that:
we amend the National Constitution, Article X, Section 01 to require forty-five (45) days reasonable notice of any proposed amendment, instead of the current requirement for 60 days notice.

Please provide a brief explanation of the motion:
Currently, the earliest date we are allowed to formally announce convention, 60 days in advance, is also the deadline to submit motions that increase dues or amend the Constitution, By-laws, or Ritual. This creates confusion that does not serve the fraternity well. For example, when Convention is scheduled for late March, the deadline to submit these motions falls during most schools’ winter break. It also creates a situation in which the formal notice to members about convention comes at the same time as the notice that the deadline has passed to submit these motions. Because of Illinois incorporation law, we can’t announce convention any earlier than 60 days out. Therefore, I propose to move the deadline for these motions closer to convention.

Motion Submitted by:
Brother Phil Buckberg, Worthy Grand Architect

Seconded By:
(requires a second by a seated delegate)

 


72-4

M. President, I move that:
we amend the National By-laws Article XXVIII, Section 01 to require forty-five (45) days reasonable notice of any proposed amendment, alteration, or addition to the Fraternity’s Ritual, instead of the current requirement for 60 days notice.

Please provide a brief explanation of the motion:
Currently, the earliest date we are allowed to formally announce convention, 60 days in advance, is also the deadline to submit motions that increase dues or amend the Constitution, By-laws, or Ritual. This creates confusion that does not serve the fraternity well. For example, when Convention is scheduled for late March, the deadline to submit these motions falls during most schools’ winter break. It also creates a situation in which the formal notice to members about convention comes at the same time as the notice that the deadline has passed to submit these motions. Because of Illinois incorporation law, we can’t announce convention any earlier than 60 days out. Therefore, I propose to move the deadline for these motions closer to convention.

Motion Submitted by:
Brother Phil Buckberg, Worthy Grand Architect

Seconded By:
(requires a second by a seated delegate)

 


72-5

M. President, I move that:
we amend the National By-laws Article XVII, Section 03 to require forty-five (45) days reasonable notice of any proposed increase in member dues or fees instead of the current requirement for 60 days notice.

Please provide a brief explanation of the motion:
Currently, the earliest date we are allowed to formally announce convention, 60 days in advance, is also the deadline to submit motions that increase dues or amend the Constitution, By-laws, or Ritual. This creates confusion that does not serve the fraternity well. For example, when Convention is scheduled for late March, the deadline to submit these motions falls during most schools’ winter break. It also creates a situation in which the formal notice to members about convention comes at the same time as the notice that the deadline has passed to submit these motions. Because of Illinois incorporation law, we can’t announce convention any earlier than 60 days out. Therefore, I propose to move the deadline for these motions closer to the convention.

Motion Submitted by:
Brother Phil Buckberg, Worthy Grand Architect

Seconded By:
(requires a second by a seated delegate)

 


72-6

M. President, I move that:
Article XIX, Section 03:

Petitions for affiliation of an Alumni Association… must bear the signatures of five (5) Alumni, Non-Graduate, Faculty and/or Honorary members of a Chapter,

to read as follows:

Petitions for affiliation of an Alumni Association… must bear the signatures of ten (10) Alumni, Non-Graduate, Faculty and/or Honorary members of a Chapter,

Please provide a brief explanation of the motion:
With most states requiring incorporations to have a minimum of three (3) board members, the Alumni Directors team recommends more than 50% of the association to represent the association voting membership. Furthermore, the Alumni Directors team have observed that a successful association have more support than just it’s board members to thrive with their mission and objectives. Additionally, recent Alumni Association suspensions have resulted from the lack of involvement from their members and/or governing board.

Motion Submitted by:
Brother Hao Phung, Worthy Grand Associate Architect

Seconded By:
(requires a second by a seated delegate)

 


Elections

The following Convention positions are up for election, and their nominees are listed:

Convention President

  • Tim Huntley, Polyidus Chapter
    nominated by Tim Huntley, seconded by Devon Sams
  • Claudia Miraldi, Anthemios Chapter
    nominated by Jacob Sodaro, awaiting second
  • Joshua Naputi, Cleisthenes Alumni Association
    nominated by Darian Jones, awaiting second

 

Convention Secretary

  • Mary Elizabeth Robbins, Theodorus Chapter
    nominated by Emily Ellenberger, awaiting second

The president will then appoint two additional officers:

Convention Sergeant-at-Arms

Convention Parliamentarian


The following Grand Council positions are up for election. Nominations received by the Nominations Committee in advance of the 72nd National Convention are as follows, and additional nominations may also be made whenever the chair is amenable to such a motion. For details about the candidates, please see the Nominations Committee Report and the candidate’s resumes.

Worthy Grand Scribe – 2019-2020 (one year to complete the current term)

  • Catherine Berry, Isidorus Alumni Association
    nominated by Christina Anderson, awaiting second

Worthy Grand Lecturer – 2019-2022

  • John Conway, Vitruvius Alumni Association
    nominated by Phil Buckberg, seconded by Joshua Gavel

Worthy Grand Estimator – 2019-2022

  • Brice Ohl, Vitruvius Alumni Association
    nominated by Catherine Berry, seconded by Michele LeTourner

These positions will be elected at the completion of their term:

  • Worthy Grand Architect – Phil Buckberg 2018-2021
  • Worthy Grand Associate Architect – Hao Phung 2017-2020
  • Worthy Grand Inspector – AJ Kessinger 2017-2020

The Grand Advisor is not elected but is appointed to serve a term matching the Worthy Grand Architect’s.


The duties and responsibilities of each position are described in detail in the National By-Laws. Please refer to this document for more information. Please email nominations@alpharhochi.org with nominations and with any questions.

Delegate Information

Here are notes and tools for members serving as a Convention delegate.

Appropriate Dress

Business dress is required. Jeans, sweatshirts, athletic shoes, torn clothing, and low cut/revealing articles are not acceptable. Please be respectful and ask if you are unsure. Business dress is not to be confused with business casual. Men should consider wearing a shirt and tie, but jackets are not strictly required; women should wear nice pants and a blouse/sweater. The meeting room may be cold, so consider bringing a sweater or a nice jacket.

Attendance

The delegate is expected to attend Robert’s Rules primer on Thursday at 4 pm, to attend all business sessions, and to be attentive and on time.

Credentials

Chapters and Alumni Associations should use the Convention Credentials Checklist to help ensure their good standing and that their delegates are properly credentialed with the Credentials Committee. This document includes instructions and deadlines for submitting reports to the Convention. It can be found below, along with other resources.

Convention Reports and Petition Packages

Reports and Petitions are listed here. If a page can not be found, that report has not yet been filed: please submit it or contact webmaster@alpharhochi.org.

Petition Packages

Severus and Amenophis alumni members have submitted petitions to establish the Alumni Associations. Here are versions edited by removing their IRS tax details.
Severus Alumni Association Petition
Amenophis Alumni Association Petition

National Reports

APX Foundation
Nominations Committee
Grand Council
Appendix A: Budget Vs Actuals FY2018
Appendix B: Budget Vs Actuals FY2019
Appendix C: 5-year Financial Comparison
Appendix D: Bank of America Online Banking Accounts Overview
Audit Committee (submitted at the convention)
ESOTERIC DOCUMENT

Chapter Reports

Alumni Association Reports

Convention ToolsDocumentation and resources for Convention business

  •  Convention Minutes

    Links to minutes from prior National Conventions
  •  Guide to the APX Convention

    An informal overview of the operations of Convention business sessions, including credentials, Convention officers, and the handling of motions.
  •  Convention Standing Rules

    An example of standing rules for the national convention. Note: Each Convention adopts its own set of standing rules at the beginning of its business session. Those rules may differ from this example.
  •  Convention Credentials Example

    Sample of a delegate credentials for the APX National Convention. This sample is not valid for use by delegates.
  •  Robert’s Rules Tip Sheet

    A short guide to running meetings with Robert's Rules of Order. Applicable for chapter meetings as well as Convention business session, this guide includes tips on what to do in common situations.
  •  Convention Motion Form

    Blank Microsoft Word form for submitting motions to the Alpha Rho Chi National Convention.

Governing DocumentsNational Constitution and Bylaws

Back to Convention Page